Receipts
There are 2 ways of entering payments that you receive into Tracker. You can at a time directly on the Tow Invoice or you can payoff a group of Invoices using the Receipts option under Receivables in Accounting.
From the Accounting menu, select Receivable then select Receipts.
Enter the Account Code for the Payment and press <tab>. The current Balance Due for that account will come up.
Enter the Amount of the Payment you are making for this account.
Enter the Payment Method(use the ?/ if you are not sure what your Payment options are) and press <tab>.
Enter the Payment Date if other than the Current Date.
Enter a Code for Collected By or just press <tab>.
If there is an Unapplied Credit for the Account, it will appear on the Credits line. Enter the Amount of Credit you wish to use on the Credits To Apply line and press <tab>.
You have 4 options for recalling Invoices for Payment, by Ticket #, PO #, Call # or Closing Date. When you have your list of Invoices displayed, the Pay? box will be X'ed for all of them. If there are any you do not want to pay, click in that box
and the X will disappear and it will not be paid(it will NOT disappear from the list).
If you are making Partial Payments on any Invoices, you can go to the Payment field and enter the correct amount for that Invoice.
If the Payment is for the entire Amount Due, click on the Auto Apply button. You will be prompted with a message that this will make an automatic
payment, do you wish to proceed. If so, click on YES. If you entered a Partial Payment Amount, when you click on Auto Apply that Payment will be applied to the Oldest Invoices until it has all been applied. Any odd amount will be applied to the next
available Invoice as a Partial Payment.
If you are making a Partial Payment on Specific Invoices, you need to click on
the Process Receipts button. You will be prompted with a message that you will pay the designated
tickets and do you wish to continue. If so, click on YES and you are finished with that payment.
